Charter Bus Rentals Evansville, Indiana

The cost of a charter bus rental in Evansville typically ranges from $1,200 to $3,000 per day for most local trips, but longer or more complex itineraries can run $4,000–$6,000 or more. Minibuses generally cost $1,000–$2,500 per day, while full-size 56-passenger coaches are $2,000–$4,500 per day. Hourly rates are usually $150–$350 per hour with a 4- or 5-hour minimum, and longer trips are billed by the day or by the mile ($4–$8 per mile). Evansville pricing is similar to other midsize Midwest cities like Terre Haute or Bloomington, but less than Indianapolis or Louisville.

Get an instant quote for your trip by calling our team at 930-895-1980! We’re available 24/7 to answer any questions you may have about bus pricing in Evansville and to help you find the best bus for your budget.

Here are some real-world examples of what a charter bus rental might cost for different types of trips in the Evansville area:

• School field trip to Mesker Park Zoo or Angel Mounds (5 hours): $1,800–$2,200 for a 56-passenger bus
• Wedding shuttle between downtown hotels and City View at Sterling Square (6 hours): $2,400–$3,000 for two 25-passenger minibuses
• One-day corporate event at Old National Events Plaza (8 hours): $2,200–$2,800 for a 40-passenger bus
• Two-day sports team trip to Indianapolis for a tournament: $5,000–$6,500 for a 56-passenger coach
• Airport transfer to/from Evansville Regional Airport (one-way): $1,000–$1,400 for a 20-passenger minibus
• Multi-day church retreat to Patoka Lake (3 days): $6,000–$7,500 for a 50-passenger bus

For the most accurate pricing, call Charter Bus Rental Evansville at 930-895-1980 and speak with a reservation specialist about your specific trip details.

Several factors influence the cost of a charter bus rental in Evansville:

• Vehicle size and type: Larger buses (like a 56-passenger motorcoach) cost more than smaller ones (like a 20-passenger minibus). Specialty or luxury models may also be more expensive.
• Trip duration and distance: Longer trips—whether by hours, days, or miles—cost more. Local trips may be billed hourly, while out-of-town trips are billed by the day or mile.
• Time of year: Peak demand seasons (spring and fall for school and sports travel) can increase rates by 10–25%.
• Pickup location: If the bus has to come from out of town (deadhead), you’ll pay for that extra mileage. Rentals that start and end in Evansville are less expensive than those that require the bus to travel empty from another city.
• Itinerary complexity: Multiple stops, tight schedules, or difficult loading zones (e.g., downtown, campus, or event venues) can add to the cost.
• Additional expenses: Tolls, parking fees (e.g., at Ford Center, Bosse Field, or casino lots), and driver lodging/meals for overnight trips are extra.
• Fuel prices: Fluctuations in diesel fuel costs may be passed along in the quote.
• Advance booking: Last-minute rentals can be more expensive, especially during busy times.

Charter Bus Rental Evansville is a top-rated charter bus company in Evansville because we offer one of the largest and most versatile fleets in the region, backed by 24/7 customer support and fully-custom trip packages. We’ve helped groups of all sizes travel across Evansville and beyond, from school trips to Angel Mounds to corporate shuttles to Indianapolis. Our team is available 24/7 to answer questions, provide trip updates, and assist with any issues that arise on the road. We understand that every group has unique needs, which is why we offer fully customizable packages with flexible scheduling, routing, and vehicle selection. Whether you need a single minibus for a wedding or multiple full-size coaches for a multi-day convention, we’ll make sure you get exactly what you need at a price that fits your budget.

Any group that needs reliable, comfortable transportation can benefit from renting a charter bus. Here are some of the most common types of groups we serve in Evansville:

• Schools and universities: K-12 field trips, campus shuttles, athletic travel (Evansville Vanderburgh School Corporation, University of Evansville, USI)
• Sports teams: Game-day travel for players, coaches, and fans (high school, college, and club teams)
• Wedding parties: Guest shuttles between ceremony, reception, and hotels (Bauerhaus, City View at Sterling Square)
• Corporate groups: Employee commuter shuttles, off-site meetings, conference transportation (Old National Events Plaza)
• Churches and nonprofits: Retreats, mission trips, volunteer outings
• Event organizers: Festival, concert, and convention transportation (Ford Center, Mesker Park)
• Senior and community groups: Day trips, casino outings, guided tours
• Military and government: Training, deployment, and official travel

Not sure if a charter bus is right for your group? Call Charter Bus Rental Evansville at 930-895-1980 and speak with a reservation specialist who can help you choose the best option.

Charter Bus Rental Evansville offers a wide range of vehicles in Evansville, from 15-passenger minibuses to 56-passenger full-size motorcoaches. We can even provide multiple buses for large groups or special events. Many vehicles in our fleet are also ADA-accessible and equipped with the latest amenities for comfort and convenience. If you’re not sure which type of bus is best for your group, our reservation specialists can help you choose the perfect vehicle based on your headcount, budget, and desired amenities.

Most modern charter buses come equipped with comfortable reclining seats, powerful air conditioning, overhead parcel racks, and roomy luggage bays under the floor. For longer trips, you’ll appreciate the onboard Wi-Fi, individual 110V power outlets or USB ports at each seat, and flat-screen video monitors with DVD/Blu-ray capability. Larger coaches typically feature a clean restroom at the rear of the cabin, while smaller minibuses offer the same plush seating and climate control but may lack some of the additional amenities found on bigger vehicles. Many of our buses also include a public address system with a microphone for your group leader or tour guide, as well as optional amenities like leatherette upholstery, adjustable reading lights, and tinted windows to enhance your travel experience.

Yes, most full-size charter buses (like a 56-passenger motorcoach) are equipped with a restroom located at the rear of the vehicle. The restroom typically includes a toilet and hand sanitizer or a small sink. While it’s convenient for emergencies, we recommend using it only when necessary, as it’s more compact than a standard restroom. Minibuses generally do not have onboard restrooms, so your driver can schedule breaks at rest areas or gas stations if needed.

Yes, many modern charter buses are equipped with 110V power outlets and/or USB charging ports at each seat. This allows passengers to charge phones, tablets, laptops, and other devices while on the road. If having power outlets is important to your group, be sure to request a bus with this feature when booking. Older models may have fewer outlets, but newer coaches typically have at least one per row or even one per seat.

Yes, most of our charter buses offer onboard Wi-Fi for passengers. This amenity is perfect for staying connected, checking email, browsing social media, or streaming music and videos during your trip. Keep in mind that Wi-Fi speeds may vary depending on your location and the number of users connected at once. Rural areas between Evansville and destinations like Indianapolis or St. Louis may have slower connections. If reliable Wi-Fi is a priority for your group, please mention this when requesting your quote so we can assign a bus with the best available connectivity.

Yes, full-size charter buses have spacious undercarriage luggage bays that can accommodate large suitcases, equipment bags, or gear for sports teams and performers. Additionally, there are overhead parcel racks inside the cabin for smaller items like backpacks and tote bags. A standard 56-passenger coach can typically hold one large suitcase plus a carry-on item per person. Minibuses have more limited storage space, usually with only interior racks or a small rear cargo area, so they’re best suited for groups traveling light.

Our fleet includes vehicles that can accommodate groups of nearly any size. Minibuses typically seat 15 to 35 passengers and are ideal for smaller groups, while full-size motorcoaches can carry up to 56 passengers. If you have a very large group, we can dispatch multiple vehicles and coordinate them to travel together. When requesting a quote, please provide an accurate headcount so we can assign a vehicle that comfortably fits everyone. It’s always better to slightly overestimate your group size to ensure adequate seating and avoid last-minute vehicle changes.

In Evansville, popular loading and parking zones include the Ford Center (Main Street entrance), Old National Events Plaza (Locust St. loop), Mesker Park Zoo (upper lot), Bosse Field (Don Mattingly Way), and major hotel clusters downtown or near US-41. The University of Evansville allows bus staging on Walnut or Rotherwood, while USI designates Lot C. Evansville Regional Airport supports curbside loading by baggage claim, with short-term bus parking in the overflow lot. For weddings, City View at Sterling Square and the Bauerhaus both offer dedicated bus zones. Larger venues like Bally’s Casino and the DoubleTree have space for motorcoaches. Always coordinate exact pickup points with your Charter Bus Rental Evansville agent, as downtown streets (Main, Walnut, Locust) may have temporary restrictions during events, and some venues require advance notice for bus staging.

It’s best to book your charter bus as early as possible—ideally at least one to three months in advance. Spring and fall are peak seasons due to school trips, sports events, and weddings, so buses can sell out quickly during these times. For major events or multi-day trips, booking three to six months ahead will give you the best selection and pricing. Last-minute rentals are possible but may be more expensive and limited in availability.

Getting a quote is easy—just call Charter Bus Rental Evansville at 930-895-1980 or fill out our online quote form. Provide details such as your departure city, destination, trip dates, group size, and any special requests. Our team will review your information and provide a personalized quote quickly. If you have questions or need help choosing the right vehicle, our reservation specialists are available 24/7 to assist you.

Your quote includes the cost of the bus, driver’s wages, fuel, insurance, and any tolls or fees associated with the trip. Additional expenses such as parking, lodging for the driver (if applicable), and gratuity are not included and should be budgeted separately. We strive to be transparent with our pricing, so if you have any questions about what’s covered, just ask.

Once you receive your quote, review the terms and itinerary to ensure everything is correct. To confirm your reservation, you’ll need to sign the contract and pay a deposit, which can be done online. The remaining balance is typically due before the date of departure. After booking, you’ll receive a confirmation with your trip details, and our team will be available to answer any questions or make adjustments as needed.

Absolutely! We can accommodate multi-day and overnight trips to destinations across the region. Whether you’re planning a weekend tournament, a corporate retreat, or a class trip to Chicago, we’ll work with you to create a custom itinerary. Just let us know your schedule, and we’ll handle the rest.

Yes, we provide long-distance charter bus rentals to cities throughout the Midwest and beyond. Popular destinations include Indianapolis, St. Louis, Nashville, Louisville, and Chicago. Our comfortable coaches are designed for extended travel, with reclining seats, climate control, onboard restrooms, and entertainment systems. No matter how far you need to go, we’ll get you there safely and efficiently.